State of Idaho hiring OFFICE SPECIALIST 2 in Boise, Idaho, United States | LinkedIn (2024)

DescriptionState of Idaho OpportunityIdaho Department of Environmental Quality (DEQ)Applications will be accepted through 4:59 PM Mountain Time on the posting end date.

State of Idaho Employees:When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities.

This position may be eligible for hybrid telecommuting in accordance with the Statewide Telecommuting Policy. Telecommuting may be subject to successful completion of probation.

This classified position is expected to be of limited duration due to the funding of the position and is designated as a limited-service position.PositionThe Idaho Department of Environmental Quality (DEQ) is hiring an Office Specialist 2 for Drinking Water Protection and Finance for the State Office in Boise.

Salary Range: $17.45-$19.29

Responsibilities

• American Rescue Plan Act (ARPA) funding assistance:
• Gather ARPA reporting information, mail out ARPA documents, process ARPA offers, and edit online ARPA training materials.
• Take meeting notes on handbook changes, database development, ARPA developments, and monthly grant and loan meetings.
• File grant and loan data (including ARPA documents) in the agency’s loan and grant tracking system following DEQ protocols. Conduct quality assurance and quality control on data entered into the tracking system.
• Office support:
• Format letters of interest, rating forms, grant and loan offers, and templates to ensure continuity, Single Audit Act requirements, new rule changes, grammar, and organization standards are met.
• Ensure forms are working for grant and loan recipients including ease of use, electronic signatures, and fillable forms.
• Participate in staff training, program development, and annual audits as requested.
• Grants and Loans Bureau Assistance:
• Ensure loan payments are being made on time, assist with letters of interest reviews, and attend pre-application meetings.
• Oversee the Grants and Loans Bureau email and follow up on invoices, reimbursem*nt requests, and for successful documentation.
• Draft, review, format, organize, and secure the external and internal grants and loans handbooks. Ensure the Grants and Loans Bureau website is user-friendly and contains all current links and necessary data on State Revolving Fund grant requirements.

Minimum QualificationsMinimum Qualifications:

• Good knowledge of rules of effective business English usage, spelling, punctuation, and grammar. Typically gained by successful completion of a high school or college English course OR at least six (6) months of work experience using the rules of effective business English, OR successful completion of a nine (9) month to one (1) year office administration course beyond high school.
• Experience using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, filing, and retrieving. Typically gained by successful completion of an office administration course/training which included hands-on experience using and maintaining filing systems, OR at least six (6) months of work experience using and maintaining filing systems.
• Experience reviewing documents for compliance with established procedures. Typically gained by at least six (6) months of work experience where you were responsible for reviewing documents to ensure forms were properly completed and compliant OR successful completion of a nine (9) month to one (1) year office administration course beyond high school.
• Experience using a computer to enter and retrieve information. Typically gained by at least six (6) months of experience using a computer to enter and retrieve information in a professional setting.
• Experience answering a business telephone using knowledge of business telephone procedures and etiquette. Typically gained by at least six (6) months of work experience answering a telephone in a professional capacity, using proper business telephone procedures and etiquette.

Physical Requirements

• Ability to sit and work on a computer for 2-4 hours at a time.
• Ability to bend and reach for filing purposes.
• Some periods of heavy reading and typing are required.
• Ability to lift 30 pounds when working with file boxes.
• Some travel may be required.

Other Requirements

• Valid driver’s license

BenefitsThe State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.

EEO/ADA/VeteranThe State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

About Idaho Department Of Environmental Quality (DEQ)DEQ is a state department created by the Idaho Environmental Protection and Health Act to ensure clean air, water, and land in the state and protect Idaho citizens from the adverse health impacts of pollution. As a regulatory agency, DEQ enforces various state environmental regulations and administers a number of federal environmental protection laws including the Clean Air Act, the Clean Water Act, and the Resource Conservation and Recovery Act. The agency is committed to working in partnership with local communities, businesses, and citizens to identify and implement cost-effective environmental solutions.

The Department of Environmental Quality may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

  To protect human healthand the quality of

Idaho's air, land, and water.

www.deq.idaho.gov

If You Have Questions, Please Contact Us AtEmail:recruitment@deq.idaho.gov

Phone: (208) 373-0333